We collect information about you in three ways: (1) from your input through our web forms, badge scanners, app forms and other mechanisms, (2) from third-party sources, and (3) through automated technologies.
Data You Provide To Us
The types of personal information that we collect directly from you depends on how you interact with us and the Service and may include:
Data From Other Sources
We also may obtain personal information about you from our group companies and from other third parties, including:
Data From Service Use
Our Service may automatically collect information about how you and your device interact with the Service, including:
Depending on how you interact with us and the Service, we use your personal information to:
Our Service Providers
Depending on the Service provided, we share personal information with:
We share your personal information with our affiliates and with exhibitors, sponsors, media partners, joint venture partners and other third parties, including entities for which we are acting as an agent, licensee or event manager, that wish to send you information about their products and services that may be of interest to you, as determined by your choices in managing your communications preferences and other settings.
The Service may let you post and share personal information, comments, materials and other content. Any such contributions you disclose publicly may be collected and used by others, may be indexed by search engines, and might not be able to be removed. Please be careful when disclosing personal information in these public areas.
We will disclose your personal information if we have a good faith belief that such disclosure is necessary to:
and as part of a corporate transaction, such as a transfer of assets or an acquisition by or merger with another company.
You can customize and manage your communications preferences and other settings when you register with the Service, by updating your account features and preferences, by using the ‘opt-out’ or unsubscribe mechanism or other means provided within the communications that you receive, or by contacting us. We reserve the right to notify you of changes or updates to the Service whenever necessary.
The Service may allow registered users to directly access and review their account information and make corrections or updates at any time. Keeping such information up to date is solely the responsibility of the user. Registered users may also close their account directly through the Service or by contacting the Service’s customer support.
You may have the right under European and certain other privacy and data protection laws, as applicable, to request free of charge:
If you wish to exercise any of these rights, please contact us through the contact address provided below. We will respond to your request consistent with applicable laws. To protect your privacy and security, we may require you to verify your identity.
We retain your personal information for as long as necessary to provide the Service and fulfill the transactions you have requested, or for other essential purposes such as complying with our legal obligations, maintaining business and financial records, resolving disputes, maintaining security, detecting and preventing fraud and abuse, and enforcing our agreements.
We do not knowingly collect information from children under the age of 13 or target the Service to children under 13.
We take precautions to safeguard your personal information against loss, theft and misuse and unauthorized access, disclosure, alteration and destruction through the use of appropriate technical and organizational measures.
Your personal information may be stored and processed in your region or another country where Reed Exhibitions affiliates and their service providers maintain servers and facilities, including Australia, Austria, France, Germany, India, Italy, Japan, Korea, the Philippines, Singapore, the United Kingdom and the United States. We take steps, including through contracts, intended to ensure that the information continues to be protected wherever it is located in a manner consistent with the standards of protection required under applicable law.
Where personal information is transferred from the European Economic Area (“EEA”) or Switzerland to a country that has not received an adequacy decision by the European Commission, we rely on appropriate safeguards, such as the European Commission-approved Standard Contractual Clauses and EU-U.S. and Swiss-U.S. Privacy Shield Frameworks, to transfer the data.
When we collect from you any personal information within the scope of European data protection laws, we do so:
Where we rely on your consent to process personal information, you have the right to withdraw your consent at any time, and where we rely on legitimate interests, you may have the right to object to our processing.
The data protection representative for our businesses that are processing personal data within the scope of European data protection laws and located outside of the EEA and Switzerland is Reed Exhibitions Limited. You can contact the data protection officer of Reed Exhibitions Limited through the contact details provided above.
1. Responsible for Data Processing
Joint data controllers within the meaning of Article 4 (7) in conjunction with 26 GDPR are:
a. Reed Messe Wien GmbH
T: + 43 1 727 20 – 0
b. Reed Messe Salzburg GmbH
Am Messezentrum 6
T: + 43 662 4477 – 0
c. Reed CEE GmbH
T: + 43 1 727 20 – 0
d. Expoxx Messebau GmbH
T: + 43 1 727 20 – 6101
e. System Standbau Salzburg GmbH
Am Messezentrum 7
T: + 43 662 9304 – 0
The companies listed as jointly responsible will be referred to collectively hereinafter as “Reed Exhibitions Austria“.
2. Common Contact Point
As a common and central point of contact for all questions concerning data protection and addressee in the exercise of your rights as data subjects, Reed Exhibitions Austria have established:
Reed Messe Salzburg GmbH
Am Messezentrum 6
T: + 43 662 4477 – 0
3. Data Protection Officer
You can reach our data protection officer of Reed Exhibitions Austria at
For the attention of: Data Protection Officer
Gateway House, 28 The Quadrant,
Richmond, Surrey TW9 1DN,
4. Processing Purposes
a. Processing of Fair Participation, Provision of Services
Reed Exhibitions Austria store and process the data that you provide when registering for the fair in order to enable you to participate as an exhibitor at the fair you have chosen according to the agreement with you and your requirements, in particular to allocate a suitable stand space for you, exhibition stand construction (with appropriate order), to list your company in the exhibitor catalogue, provide marketing and advertising services ordered as well as other additional services you want or to fulfil ancillary services you wish for, to fulfil additional orders and special arrangements and (if you use this offer) to arrange for your fair insurance. Insofar as Reed Exhibitions Austria uses external partners to fulfil ancillary services or additional orders and special agreements, your data disclosed at the time of the registration will be passed on to the extent necessary.
b. Advertising and Marketing, Newsletter, Surveys
In addition, the data you provide will be used for the purpose of conducting surveys and advertising for events of the companies of Reed Exhibitions Austria, as well as for the transmission of email newsletters with information on services of Reed Exhibitions Austria and for the promotion of other companies who offer products or services that may be of interest in connection with fairs.
In the case of advertising and informational newsletters sent to you by email, Reed Exhibitions Austria will record whether the newsletter is being correctly delivered to your inbox server, whether you have opened the newsletter sent to you, if and which contents of the newsletter you are clicking on and, if applicable, whether or not you have unsubscribed from the newsletter. The collection and processing of the data collected for your use of the newsletter sent by Reed Exhibitions Austria is used to generate statistical evaluations, which should provide a representative picture of the reading habits of the newsletter, so that the content of future newsletters can be adapted to the target audience or different content according to the interests of the respective users can be provided.
The contact details you provide will be made available to the partner companies listed at https://www.messe.at/partner to enable them to inform you about their services in connection with fair events.
c. Photography and Video Recordings
At the fairs and events of Reed Exhibitions Austria, photos and videos are regularly taken which, among other things, document the fair and therefore also show visitors of the relevant fair or event. It cannot be ruled out that you (or other people from your company) can be seen on individual photos and videos. Insofar as you are identifiable on the respective photo or video, the photo or video and further use of the respective photo or video regularly constitutes a processing of personal data within the meaning of Art.4 (1) GDPR. The storage and processing of this data is solely for internal archiving purposes, for the purpose of documentation and to enable reporting on the relevant fair or event by media companies or Reed Exhibitions Austria on its websites and on the social media pages of the respective fair.
5. Legal Basis of Data Processing
a. Processing of Fair Participation, Provision of Services
The legal basis for the processing of your data for the purpose of providing exhibition services results from the admissibility of data processing required for contractual purposes, which is standardised in accordance with Article 6 (1) (b) GDPR.
b. Advertising and Marketing, Newsletter
The legal basis for the use of the data you have provided for the advertising and marketing measures described, including the sending of personalised newsletters, is based on the legitimate interest of Reed Exhibitions Austria to promote the sale of its services, including the promotion of services and products of third-party providers who support or supplement the own range of services (Art. 6 (1) (f) GDPR). Passing on your contact details to partner companies of Reed Exhibitions Austria is permitted, in view of your own interest to obtain offers from companies with a relevant range of services and experience in the field of fairs with regard to possibilities for optimising your fair presence (Art. 6 (1) (f) GDPR).
c. Photography and Video Recordings
The legal basis for storage and processing of personal data arising from taking photographs and making videos comes from our legitimate interest in taking such photos or making such videos and their proper use for the purpose of reporting as well as for archiving for historic documentation (Art. 6 (1) (f) GDPR).
d. Processing of Personal Data of Disclosed Third Party Contact Persons
The processing of data of third natural persons, which are disclosed in the fair registration or in the course of the execution of the exhibitor contract, in particular as a representative, responsible or other employees of your company, is permitted due to the legitimate interest of Reed Exhibitions Austria and yourself in order to address directly the specifically responsible and informed person in your company in the course of processing the exhibitor contract concluded with your company or in case of queries, in order to avoid information or legal losses as well as to be able to clearly direct information and advertising to a unique recipient (Art. 6 (1) (f) GDPR).
6. Necessity of Data Provisioning
If you do not or not entirely provide the data requested in the registration, the conclusion of an exhibitor contract is not possible. The provisioning of further data is only required insofar as you would like to order stand construction, advertising or marketing services or wish to take out a fair insurance.
All data provided by you will be disclosed to all companies jointly responsible for processing (see point 1).
The information about your company, which was disclosed at the time of your registration, will be published in both printed and online list of exhibitors (exhibitor catalogue).
If you order additional fair-related services (e.g. fair insurance, stand security, transport services, etc.) during the course of your registration, the data you provide will also be forwarded to those companies (https://www.messe.at/unternehmen/partnersalzburg.html; https: / /www.messe.at/unternehmen/partnerwien.html), which provide the ordered services in each case.
In addition, the partner companies listed at https://www.messe.at/partner will receive your contact information in order to inform you about fair-related products and services offered by them.
For the purpose of documentation and reporting on the relevant fair, photos and videos and thus – insofar as you are identifiable on these – your personal data will be forwarded to various media (e.g. newspapers, TV, online media, etc.) for appropriate use and will be provided by Reed Exhibitions Austria and accessed on its websites and its social media pages of the respective fair or event.
For receiving advertising and informational newsletters via email as well as the collection of data concerning your use of these newsletters, Reed Exhibitions Austria uses Salesforce.com, inc., The Landmark @ One Market St., Suite 300, San Francisco, California 94105, USA as a processor. Since Salesforce.com, inc. is based in the USA, there is thus a transfer of the collected data to a third country within the meaning of the GDPR.
The Salesforce.com, inc. is registered in the US Department of Commerce’s US Privacy Shield List. The transfer of data to the US to Salesforce.com, inc. is therefore permissible under Commission Implementing Decision (EU) 2016/1250 of 12 July 2016 on the adequacy of the protection provided by the EU-US Privacy Shield (‘adequacy decision’ within the meaning of Article 45 of the GDPR).
8. Storage Period
The storage of the data processed by Reed Exhibitions Austria for the described purposes of advertising and marketing will continue until you object to further data processing for these purposes. The data processed in connection with the newsletter will be saved until you unsubscribe from the email newsletter. Photos and videos and thus – insofar as you are identifiable on these – your personal data is stored for documentation and archiving purposes for an indefinite period. Otherwise your data will be stored for as long as necessary for each processing purpose. In addition, data storage takes place insofar and as long as it is necessary to retain your processed data in order to safeguard legal interests (e.g. until the expiry of contractually agreed or statutory warranty or statute of limitations) or with regard to statutory retention requirements, in particular pursuant to Article 132 BAO (Austrian Federal Fiscal Code). Insofar as further processing is carried out for statistical purposes, the relevant data will only be used anonymously.
9. Intended Further Use of Your Data
10. Rights of Persons Affected
You have the right of access to the processing of personal data pursuant to Art.15 GDPR and the right to rectification pursuant to Art.16 GDPR towards the companies jointly responsible for processing (see section 1). In addition, you may request the deletion of your data, provided that there is a reason for deletion referred to in Art. 17 (1) (a) to (f) GDPR and there is no justification under Art.17 (3) GDPR for the refusal of the deletion. You also have the right to demand the restriction of data processing under Art.18 GDPR if necessary or to file an objection against the data processing according to Art.21 GDPR. Furthermore, pursuant to Art.20 GDPR, you are entitled to demand that all data that you have provided yourself and that we process in an automated way are provided to you on a data medium in a common file format or are transmitted to a third party named by you (right of data portability). To assert your data protection rights, please contact Reed Messe Salzburg GmbH as a common point of contact (see section 2).
If you believe that the processing of your personal data by us violates applicable data protection law, you are entitled to file a complaint with the Data Protection Authority.
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Cookies for marketing purposes
Cookies for marketing purposes are used to provide users with content relevant to their interests. This allows visitors of our website to be informed about certain offers again through online advertising at a later time. Cookies for marketing purposes are also used to limit the frequency of an advertisement and to measure and control the effectiveness of advertising campaigns. Cookies for marketing purposes store, whether a website was visited or not, as well as which content was used on this website. This information may be shared with third parties, such as advertisers. Cookies for marketing purposes are often linked to third party page features and used for remarketing.
On our websites you will find links to our appearances on the social media platforms Facebook, Twitter and YouTube, which can be accessed via buttons. If you are logged in on one of these social media platforms when clicking on these buttons, the respective social media platform can assign this to your account and collect data about you in this context. If you do not want the aforementioned social media platforms to be able to assign the visit of our websites to your user account, please log out of the relevant social media platform beforehand.
If a video from YouTube is included on any of our websites, YouTube will be notified that you have accessed this website, regardless of clicking on it.
For the purpose and scope of the data collection and the further processing and use of the data by social media platforms as well as your related rights and settings options to protect your privacy, please refer to the privacy statements of the respective social media platform.